Secretarial & Admin

Admin Support Specialist – Meath

  • Contract
  • Remote
  • Meath
  • 41947826

The Role

PE Global are recruiting for an Admin Support Specialist for our pharmaceutical client based in Dunboyne, Meath. This is an 11-month contract role. Hybrid working options.

Job Responsibilities

  • Primary content owner/co-ordinator of the BioNX Share point which is a go to reference for all staff, inc org charts, useful information to support onboarding and stakeholder’s communications
  • Perform supporting activities for new hire onboarding in partnership with hiring manager(s)
  • Partner with the leadership team to establish Standard Calendar Meetings for BioNX –
  • Organise and coordinate site visits & large events/townhalls: support agenda planning, meeting logistics, safety PPE, security, catering, transfers etc in support of various forums.
  • Business support: Ariba purchasing (self-service model applies), PPR (payment requests) – set up ground rules on this & provide troubleshooting support – How to guides – SME system support
  • Key Metrics management: using platforms such as Power BI, Digital, Analytics
  • Perform supporting activities for:
  • Business travel as needed when issues arise
  • External training (offsite), internal training with vendors (onsite)
  • Equipment ownership responsibilities as needed e.g., impairment
  • Help generate Internal communications and supporting mechanisms such as email distribution lists
  • Other general administration tasks in support of daily run the business
  • Excellent time management and organisation skills.
  • Ability to work as part of a team and on own initiative in a constructive manner.
  • Effective communicator and to be able to share and communicate
  • Ability to develop the role for business support to meet the needs of BioNX and to pinpoint opportunities to develop the role more broadly
  • Ability to handle sensitive business information

Education & Experience

  • Must possess a minimum of 2 years of experience in the similar field
  • Demonstrated business support expertise and experience
  • Proficiency with digital systems and metric management tools such as Power BI, Digital, Analytics (an advantage but not essential)
  • Knowledge of Ariba purchasing or similar business tool
  • Good written and verbal communication.

 

Interested candidates should submit an updated CV.

Please click the link below to apply, call Aisling on 021- 4297900 or alternatively send an up-to-date CV aisling.oleary@peglobal.net

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****

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