Secretarial & Admin

Executive Officer (Facilities) – Dublin

  • Contract
  • Dublin City Centre, County Dublin, Ireland
  • 41969754

The Role

PE Global are recruiting for an Executive Officer (Facilities) for our client based in Dublin City Centre. This is a 12–18-month contract role.

Job Responsibilities

  • Operational and facilities support for the facilities function
  • Liaising with the facilities management company on day-to-day facilities issues, maintenance and repairs; overseeing all external contractors on-site, including but not limited to cleaning, maintenance, plant maintenance, etc., ensuring planned and reactive maintenance and repairs are completed on time and to the standard required.
  • Ensuring the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations
  • Carrying out building & meeting room checks on a daily basis, ensuring any issues are dealt with in a prompt and efficient manner.
  • Coordinating the ordering and upkeep of stationery and office supplies, including the ordering of IT consumables.
  • Coordinating repair and maintenance of copiers and other non-ICT office equipment; assisting with the purchase of new equipment as directed.
  • Organising and maintaining records for invoices, expenses and financial records.
  • Liaising with service providers and contractors to ensure regular activities are undertaken e.g. recycling, courier services.
  • General health and safety duties including risk assessments, contractor monitoring and other statutory and not statutory site requirements.
  • Assisting with maintaining the properties to an acceptable condition utilising the approved external M&E, cleaning, grounds & waste services and security contractors respectively ensuring that the site is fully operational at all times.
  • Assisting with the local management of Environmental matters to ensure targets are met such as recycling targets and any issues are resolved. Record all recycling data and file transfer notes appropriately.
  • Preparing for Health & Safety and Environmental audits.
  • Scheduling, coordinating and following up on fire drills, coordination of fire marshal system, organizing fire safety training with staff in line with legislation, organizing First Aid training and coordinating first aiders in line with legislation.
  • Demonstrating a high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety
  • Taking a lead role in communicating to and informing staff throughout the moving process.
  • Acting as the point of contact for staff for issues relating to the move.
  • Assisting with the set-up of the new premises, including liaising with the landlord, facilities management company and other contractors.
  • Coordinating reception duties and cover.
  • Assisting in the allocation and set up of office space for new staff.
  • Making arrangements for meetings and other events.


Education & Experience

  • Experience of the Irish public sector, particularly in a regulatory environment
  • Experience in facilities support role
  • The skills to work as part of a team and the ability to work on own initiative
  • Ability to multi-task and prioritise workloads
  • Good IT skills, including a good working knowledge of Microsoft Office, in particular Microsoft Word and Excel.
  • Strong attention to detail
  • Good interpersonal skills


Interested candidates should submit an updated CV.

Please click the link below to apply or alternatively send an up-to-date CV to

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****

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