Secretarial & Admin

Assistant Service Co-Ordinator

  • Full Time
  • Ballincollig, County Cork, Ireland
  • 42002297

PE Global is currently hiring an Assistant Service Co-Ordinator for our client based in Ballincollig. This is a permanent role, 4 days a week (31 hours per week).

Duties and Responsibilities of the Role:

Work as part of a back-office team supporting our service engineers and customers across Ireland.

  • Processing of after sales orders / invoicing / stock ordering, booking in and out
  • Organising of workwear / PPE for service engineers
  • Monitor stocks of consumable supplies and re-order as necessary
  • Preparation and updating of service reports and RAMS – Filing / distribution / follow-up
  • BOM (Bill of Material) creation and updating in SAP / Excel
  • ISO / Internal Audit – liaising with the quality manager
  • Maintenance of iBase and Machine Register
  • Prepare yearly calendar and invoicing files
  • Maintain minutes of weekly service meetings and follow-up
  • Preparation and participation in annual stocktake
  • Other ad-hoc duties as required
  • Holiday fill in as required


  • Experience of working in a busy office environment
  • PC literate – strong competency in Microsoft Work / Excel / Powerpoint
  • Excellent communication skills – ability to work with various support functions
  • Attention to detail
  • Ability to multitask and work under pressure
  • Experience of working with SAP would be advantageous

Interested candidates should submit an updated CV.

Please click the link below to apply, call Katie on 083 0177413 or alternatively send an up to date CV to

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland***

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