Secretarial & Admin

Senior Legal PA- Dublin

  • Contract
  • Dublin City Centre
  • 41973806

The Role

PE Global are recruiting for a Senior Legal PA for our biotechnology client based in Dublin. This is a 23-month contract role. Hybrid working options.

Job Responsibilities

  • Administrative management of the GCE- Europe Canada MEA and Turkey grants process including intake of manual requests where required; dissemination of details to Cross functional review committee; creating agreements from template, setting up vendors, liaising with cross functional stakeholders and ensuring agreements are signed and processed through our internal system;
  • Managing timelines for key compliance and privacy projects, sending reminders, tracking progress and collating feedback for reporting;
  • Collating input from the Europe Canada, MEA and Turkey Compliance and Privacy team to meet internal and external reporting obligations
  • Support the development, roll out and tracking of compliance and privacy training;
  • Managing vendor contracting submissions and associated approvals and financial payments;
  • Supporting accruals and budget planning;
  • Supporting the GCE – Europe Canada MEA and Turkey team in administrative tasks such as meeting planning and arrangements, managing team calendars, internal and external meetings and travel training;
  • Tracking team objectives against plan;
  • Creating presentations and documents;
  • Maintaining our internal and external facing functional SharePoint sites, including organising folders, uploading document and reports;
  • Drafting and distributing meeting minutes as necessary;
  • Supporting new hires during their on-boarding;
  • Supporting external visitors during their time in Dublin;
  • Managing meeting room calendars and off-site meetings;
  • Arranging Visas, transportation and accommodation for group meetings;
  • Supporting and arranging off-site meetings and events.

Education & Experience

  • The ideal candidate should have strong interpersonal and organisational skills and the ability to work in a fast-paced environment. Proactivity, optimism, pragmatism and drive are critical.
  • Previous experience as a compliance administrator or coordinator, junior project manager or in another compliance related environment in the pharmaceutical industry is highly desirable.
  • Proven experience in vendor management is preferred but not essential.
  • Sound project management skills.
  • Effectiveness operating in complex organisational and regulatory environments.
  • Excellent written and verbal communication and interpersonal skills.
  • Proven ability to work with all levels of management and the general workforce.
  • Bachelor’s degree a plus but not necessary

Interested candidates should submit an updated CV.

Please click the link below to apply, call Aisling on 021- 4297900 or alternatively send an up-to-date CV

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****

By continuing to use the site, you agree to the use of cookies. More Information

The cookie settings on this website are set to "allow cookies" to give you the best browsing experience possible. If you continue to use this website without changing your cookie settings or you click "Accept" below then you are consenting to this.