Secretarial & Admin

Operations Administrator – Dublin

  • Contract
  • Swords, County Dublin, Ireland
  • 41985636

The Role

PE Global are recruiting for an Operations Administrator for our pharmaceutical client based in Swords, Co. Dublin This is an 11-month contract role with hybrid working options.

Job Responsibilities

  • Placing purchase orders and coordination/payment of associated invoices
  • Management of purchase orders and associated activities related to budgets and expense reporting
  • Understands and applies regulatory / compliance requirements to their role together with remaining current on upcoming regulatory and compliance changes.
  • Responds to non-standard requests from customer needs.
  • Makes decisions within guidelines and policies which impact own priorities and allocation of time to meet deadlines.
  • Use standard systems including MS Word, Excel, PowerPoint, Outlook, SAP and various company and industry specific software such as document tracking, work order entry/tracking, procurement, manufacturing entry/reporting, etc.
  • Lead daily tier meetings, and coordinate departmental updates and meetings
  • Scheduling, coordinating and monitoring appointments for department managers
  • Monitoring of department training due dates in Learning Management System (LMS) and supporting system/training requests.
  • Coordination of Training curricula and manage and maintain area curricula builds
  • Communicate L&D topics and updates at area weekly tiers/meetings
  • Managing learning plan matrices updates when new learning identified (confirming impacted job roles & assignment) e.g., new SOP/WI resulting in new learning in area/cross functionally,
  • Attend weekly L&D business partner meetings and monthly point of contact site meeting.
  • Share L&D information / updates with colleagues
  • Champion our agile, Learner-centric Learning culture


Education and Experience

  • NFQ Level 6 or Higher in Business or Science discipline
  • Knowledge of EU/US quality related pharmaceutical regulations
  • Basic computer literacy
  • Strong communication and organisational skills
  • High level of technical aptitude & motivation
  • Demonstrated ability to take initiative and attention to detail
  • Good presentation skills.
  • Excellent knowledge of relevant Quality and GMP Compliance Guidelines


Interested candidates should submit an updated CV.

Please click the link below to apply, or alternatively send an up-to-date CV to

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland***

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