Senior Admin Assistant

The Role

PE Global are recruiting for a Senior Admin Assistant for our health client based in Leopardstown. This is an 11-month contract role. Hybrid working options.

Job Responsibilities

• General Secretarial/Clerical duties constitute approximately 50% of job responsibilities.
• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.
• Assists team with designated tasks on a prioritized basis and problem solves when appropriate.
• Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts.
• Completing complex/international travel expense reports in a timely fashion.
• Email and Correspondence Management:
• Screening and prioritizing emails.
• Drafting, proofreading, and responding to emails and correspondence on your behalf (on occasion) 
• Event Planning and Coordination:
• Assisting in planning and organizing company /team events, meetings, or conferences
• Communication Skills must be at a level to effectively interact with MSD/Merck executives and internal/external clients to maintain workflow.
• Respects the importance of maintaining confidentiality and appreciation of professionalism.
• Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.
• Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.
• Occasionally coordinates special projects.

Education & Experience

• Required:  High School Diploma
• Preferred:  Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)
• Minimum of (8) years Administrative Assistant experience.
• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above). 
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.).
• SAP /Concur / Agile experience processing:  Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP.  
• Experience scheduling complex travel arrangements including multi-leg domestic and international travel.
• Demonstrated experience with processing of Visas/Passports. 
• Advanced secretarial/clerical abilities with a history of high performance.
• Documented experience as a strong performer in current and past positions. 
• Ability to handle and prioritize a large number of simultaneous assignments.
• Experience with event planning and coordination. 
• Extraordinary attention to detail.
• Outstanding communication and people skills.

Interested candidates should submit an updated CV.

Please click the link below to apply, or alternatively send an up-to-date CV aisling.oleary@peglobal.net

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****