Event Planner

Desired Skills: event coordination,travel,HCP,Medical Affairs,pharmaceutical,contracts,budget,negotiation

PE Global is currently recruiting for an Event Planner on behalf of a leading global biopharmaceutical organisation on an initial 12 month contract basis.

Contract duration: 12 months

Location: Uxbridge (hybrid – 3 days on site, 2 days work from home)

Rate: £23.97-£26.03 per hour PAYE

Role Overview

The role is responsible for to the compliant planning and execution of Medical Affairs programs, including Advisory Boards, departmental meetings, and other HCP-facing events.

Key Responsibilities

• Independently manage the planning and execution of Medical Affairs Advisory Programs, annual departmental meetings, and other strategic events.

• Ensure all HCP engagements are executed in full compliance with internal policies, industry regulations, and legal requirements.

• Serve as the primary point of contact for HCPs and internal stakeholders regarding travel, honoraria, and event logistics.

• Oversee the creation, execution, and tracking of HCP contracts and related documentation.

• Coordinate honorarium payments and ensure timely and accurate reporting of ToV data in alignment with global transparency requirements (e.g., Sunshine Act, EFPIA).

• Conduct post-event analysis and reporting, including metrics, budget reconciliation, and compliance documentation.

• Recommend venues, transportation, catering, and other services based on program needs and compliance considerations.

• Negotiate contracts and service terms with vendors, ensuring alignment with procurement and legal standards.

• Conduct site visits to evaluate venues and services against internal standards.

• Manage event budgets: initiate purchase orders, honorariums, and check requests; track and reconcile expenses; report per legal and compliance requirements.

Candidate Requirements

• Bachelor’s degree and a minimum of 4 years of experience in pharmaceutical or event planning industries, with a strong focus on HCP engagement and compliance.

• Demonstrated success in managing events, negotiating contracts, and overseeing vendor relationships.

• Strong understanding of compliance requirements related to HCP interactions, including ToV reporting and contract/payment processes.

• Proficiency in Microsoft Office Suite and familiarity with internal compliance systems.

Interested candidates should submit an updated CV.

Please click the link below to apply or email a copy of your CV to karen@peglobal.co.uk or for more information call +442081491060

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in the United Kingdom***