Finance Support

Desired Skills: Grants,Budgeting,Accounts Payable,Accounts Receivable,Invoicing,Journals

Job Purpose 

To provide financial support to the finance team across various areas which could include, budgeting, accounts payable, accounts receivable, grant payments, etc.

Initially this role will be part of the Grants Payments Unit.

Key Responsibilities 

General Finance Support

Support the finance team in all areas of finance including but not limited to:

• Grant payment processing
• Accounts payable and receivable
• Budgeting and reporting
• Provide support in any area of finance that is required

Grant Payment Processing and Tracking includes:

• Accept and acknowledge receipt of claims for Grant Payment
• Verify all claim documentation against a checklist to ensure completeness
• Follow-up with claimant to obtain missing documentation and/or explanations
• Ensure that all expenditure is eligible and in line with the grant agreements
• Updating systems to track grant progress
• Maintain claim files
• Provide quality information and feedback
• Review and provide advice on grant agreements
• Escalate issues and risks that may impact on agreed deliverables
• Liaise with internal and external stakeholders on a monthly basis to gather information for projections and accruals
• Prepare accruals, prepayments, and journal recodes for inputting
• Provide reports to internal stakeholders for monthly review of projections

Accounts Payable

• Check and verify purchase invoices and match to good receive notes
• Check supplier invoices & credit notes to ensure the information is provided (dates, details, and amounts) where there are discrepancies contact the supplier
• Register and process invoices/credit notes
• Determine if supplier invoices are subject to Revenue withholding tax (PSWT) and where necessary update the system with withholding tax information and ensure correct VAT is charged
• Prepare bimonthly VAT returns and process payments through ROS (Revenue Online System)
• Review Aged Creditor listing on a weekly basis and resolve outstanding balances

Accounts Receivable

• Support the management of the procurement card data & process ensuring charges are verified and processed monthly
• Conduct checks on registered invoices sent from the business units to ensure details are correct and that the services were delivered
• Send rejected invoices back to the business and follow-up on all rejected invoices to ensure final resolution
• Send out invoices to clients and send alert to the relevant internal business unit
• Run regular reports on invoices that are registered, but no approval and follow-up to obtain approval at an appropriate level
• Deliver training sessions to colleagues on how to register an invoice
• Process all credit notes
• Support the accounts receivable in any other areas

Budget Support

• Working within directorate to support the daily monitoring of forecasts against actual spend & aligning this with reporting on monthly budget variances
• Monitor project spend
• Liaise with internal stakeholders on variances and general financial oversight
• Advise/liaise with staff in regard to best practice for budget processing, budget codes, analysis codes, and budget/project balances
• Input budget and journals where necessary
• Load approved budget allocation for approved projects
• Attend periodic budget meetings with various divisions
• Reconcile budgets

Relationship Management

• Establish and maintain effective working relationships and collaboration with internal colleagues
• Identify stakeholder issues and act appropriately to address these issues
• Advise colleagues of issues and/or risks to stakeholder relationships as soon as they arise so that risks can be managed effectively
• Attend meetings with Grantees and provide advice re. the claims process requirements

General Administration

• Ensure that the Organisation’s policies and procedures are adhered to
• Raise purchase orders, goods received notes, payment requests
• Compile statistics as required for quarterly reports
• Engage fully with improvements and developments on the grant management system (CRM) and the finance system
• Identify opportunities for continuous improvement

Carry out all other duties as required and participate as a full member of the Finance Team by supporting different work projects, as required, from time to time.

Please click the link below to apply or alternatively send an up-to-date CV to howie.leahy@peglobal.net

***Please note our client cannot assist with any Visa sponsorship and candidates must have the correct Visa to live and work in Ireland***