Secretarial & Admin

Receptionist – Dublin

  • Contract
  • Remote
  • Dublin City Centre
  • 41932488

The Role

PE Global are recruiting for a Receptionist for our cloud software client based in Dublin CC. This is a 5-month contract role. Fully onsite role.

Job Responsibilities

  • Monitor the main reception phone and answer incoming calls in accordance with company’s policy when required. Monitor the e-mail inbox and forward messages.
  • Provide high quality and informative customer service to any employee, vendor or member of the general public that requires assistance at the reception desk.
  • Maintain the lobby area clean and in good working order by liaising with our cleaning, business technology, catering and Global Workplace Safety teams.
  • Process all incoming mail and packages (signing for, registering the packages in the system, informing recipients and organizing collections).
  • Sort through daily correspondence and pass any documents to the relevant departments.
  • Proactively assist vendors with gaining access into the building, when needed and verify all appropriate permissions are in place by working closely with the Global Workplace Safety.
  • Book transportation for employees or clients as required.
  • Investigate any query or issue that is brought up by employees and, redirect it to the appropriate department for resolution, ensuring to take ownership from beginning to end.
  • Organise collections and deliveries of documents and items, from and to the building or between employees, as requested. Experience with online courier systems an advantage.
  • Make sure all customs documentation is in order as to avoid any delays in international deliveries
  • Verify, process and archive the invoices received, making sure that all vendors are paid in a timely manner so there are no service disruptions.
  • Order, inventory and manage all office supplies.
  • Book the spaces required for internal / external meetings
  • Monitor ServiceNow platform for any tickets, provide assistance where possible or reassign tickets to the relevant departments.
  • Attend team meetings when requested too by workplace management.
  • Daily meeting rooms check.

Education and Experience

  • Education/Degree in a relevant field e.g., Administration, Business, Customer Service, etc
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g., fax machines and printers)
  • Professional attitude with solid written and verbal communication skills
  • Multitasking and time-management skills, with the ability to prioritize tasks

Interested candidates should submit an updated CV.

Please click the link below to apply, call Ciara on 021- 4297900 or alternatively send an up-to-date CV***

Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****

By continuing to use the site, you agree to the use of cookies. More Information

The cookie settings on this website are set to "allow cookies" to give you the best browsing experience possible. If you continue to use this website without changing your cookie settings or you click "Accept" below then you are consenting to this.