Secretarial & Admin

Receptionist – Dublin

  • Contract
  • Remote
  • Dublin City Centre
  • 41932488

The Role

PE Global are recruiting for a Receptionist for our cloud software client based in Dublin CC. This is a 5-month contract role. Fully onsite role.

Job Responsibilities

  • Monitor the main reception phone and answer incoming calls in accordance with company’s policy when required. Monitor the e-mail inbox and forward messages.
  • Provide high quality and informative customer service to any employee, vendor or member of the general public that requires assistance at the reception desk.
  • Maintain the lobby area clean and in good working order by liaising with our cleaning, business technology, catering and Global Workplace Safety teams.
  • Process all incoming mail and packages (signing for, registering the packages in the system, informing recipients and organizing collections).
  • Sort through daily correspondence and pass any documents to the relevant departments.
  • Proactively assist vendors with gaining access into the building, when needed and verify all appropriate permissions are in place by working closely with the Global Workplace Safety.
  • Book transportation for employees or clients as required.
  • Investigate any query or issue that is brought up by employees and, redirect it to the appropriate department for resolution, ensuring to take ownership from beginning to end.
  • Organise collections and deliveries of documents and items, from and to the building or between employees, as requested. Experience with online courier systems an advantage.
  • Make sure all customs documentation is in order as to avoid any delays in international deliveries
  • Verify, process and archive the invoices received, making sure that all vendors are paid in a timely manner so there are no service disruptions.
  • Order, inventory and manage all office supplies.
  • Book the spaces required for internal / external meetings
  • Monitor ServiceNow platform for any tickets, provide assistance where possible or reassign tickets to the relevant departments.
  • Attend team meetings when requested too by workplace management.
  • Daily meeting rooms check.

Education and Experience

  • Education/Degree in a relevant field e.g., Administration, Business, Customer Service, etc
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g., fax machines and printers)
  • Professional attitude with solid written and verbal communication skills
  • Multitasking and time-management skills, with the ability to prioritize tasks

Interested candidates should submit an updated CV.

Please click the link below to apply, call Ciara on 021- 4297900 or alternatively send an up-to-date CV ciara.flavin@peglobal.net***

Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****

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