Administration

Desired Skills: Construction,utilities,electrician

PE Global are currently recruiting for an administration assistant to join our client, a leading contractor for utilities to be based in Dublin.

The client is an electrical infrastructure company sourcing for a Health & Safety admin assistant to work on large infrastructural projects in the Dublin Region. Your base will be in our Dublin office on part time contract for 3 days a week.

Job Purpose:

We are seeking a reliable and well-organised Administrative Assistant to support our Health & Safety team. The successful candidate will assist with a range of administrative duties, focusing on document preparation, data entry, and record-keeping using Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint. This role is ideal for someone with excellent attention to detail, strong communication skills, and a proactive approach to supporting a busy working environment.

Key Responsibilities:

• Assist in the preparation, formatting, and maintenance of Health & Safety documents including risk assessments, method statements, toolbox talks, and training records.
• Maintain accurate records using Excel and ensure all documentation is up to date and properly filed.
• Support the Health & Safety team with the organisation and management of both electronic and paper-based files.
• Manage shared folders and assist with document control procedures.
• Liaise with site staff and office teams to gather required documentation and ensure timely submission of reports.
• Arrange meetings, prepare agendas, take minutes as required, and distribute relevant information.
• Collate incident reports, audit findings, and training data for internal review.
• Support the preparation of presentations and safety briefings using PowerPoint.
• Carry out general administrative tasks including scanning, photocopying, filing, emailing, and data entry.

Person Specification:

Essential:

• Previous experience in an administrative role, preferably within a construction, engineering or health and safety environment.
• Proficient in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
• Excellent organisational skills and strong attention to detail.
• Ability to handle confidential information with discretion.
• Confident written and verbal communication skills.
• Able to work independently and as part of a team.
• Flexible, adaptable, and willing to take on a variety of tasks as required.

Desirable:

• Familiarity with health and safety documentation or terminology (training can be provided).
• Experience with document control systems or project-based administrative tools.
• Knowledge of ISO standards or compliance procedures.