Event Planner

Desired Skills: Microsoft Office Suite

PE Global is currently recruiting for an Event Planner for a leading multi-national Biopharma client based in Stockley Park, Uxbridge.

This is an initial 12 month contract position working hybrid 3 days on site and 2 from home.

The pay rate is between £23.98 and £26.03ph PAYE or £31.85 to £34.57ph Umbrella, depending on experience.

37.5 hours per week working hours.

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in UK***

Duties of the role/Responsibilities

• Independently manage the planning and execution of Medical Affairs Advisory Programs, annual departmental meetings, and other strategic events.
• Ensure all HCP engagements are executed in full compliance with internal policies, industry regulations, and legal requirements, including contract management, payment processing, and transfer of value (ToV) reporting.
• Collaborate with internal stakeholders, external vendors, and cross-functional teams to ensure all event elements meet expectations and compliance standards.
• Serve as the primary point of contact for HCPs and internal stakeholders regarding travel, honoraria, and event logistics.
• Submit and manage events through internal compliance systems, ensuring accurate documentation and timely approvals.
• Oversee the creation, execution, and tracking of HCP contracts and related documentation.
• Attend events to ensure flawless execution of catering, travel, AV, meeting space, and off-site dinners.
• Prepare and distribute internal communications related to meetings and events.
• Conduct post-event analysis and reporting, including metrics, budget reconciliation, and compliance documentation.
• Manage event budgets: initiate purchase orders, honorariums, and check requests; track and reconcile expenses; report per legal and compliance requirements.

Education/Experience

• Bachelor’s degree and a minimum of 4 years of experience in pharmaceutical or event planning industries, with a strong focus on HCP engagement and compliance.
• Demonstrated success in managing events, negotiating contracts, and overseeing vendor relationships.
• Strong understanding of compliance requirements related to HCP interactions, including ToV reporting and contract/payment processes.
• Excellent project management skills with the ability to manage multiple priorities independently.
• Exceptional customer service and interpersonal skills; ability to build effective relationships across diverse stakeholder groups.
• Strong written and verbal communication skills; adept at problem-solving and navigating complex compliance scenarios.
• Proficiency in Microsoft Office Suite and familiarity with internal compliance systems.
• Ability to work independently under pressure and deliver high-quality, compliant results.
• Up to 25% travel internationally

Interested candidates should submit an updated CV.

Please click the link below to apply.

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in UK***