Part-time Administrator

Desired Skills: MS Office Suite,Administration,Project Coordinator,Customer service,admin

The Role

PE Global are recruiting for a Part-time Administrator for our biopharmaceutical client based in Santry, Dublin. This is a 12-month contract role. *Part-time role* 4 hours per day Monday- Friday.

Job Responsibilities

• Serve as the first point of contact for visitors and staff; maintain a welcoming atmosphere.
• Screen and respond to phone calls and emails; address complaints and inquiries.
• Oversee front desk operations including mail, packages, and deliveries.
• Manage distribution lists, coordinate mailings and couriers.
• Handle administrative relationships with vendors.
• Assist with onboarding and offboarding team members.
• Provide logistical support for onsite meetings, including catering and equipment.
• Go to person for ad-hoc queries from the team
• Partner with key internal staff to ensure smooth functioning of office (Office Admin Lead, IS & Facilities)

• Support the Clinical Program Operations (CPO) team in tracking and executing clinical trial agreements
• Coordinate local team meetings; arrange travel, meeting arrangements, visitor accommodations
• Prepare agendas, take and complete committee meeting minutes; coordinate distribution and follows up on action items
• Maintain distribution list, coordinate mailings and courier/deliveries of these documents
• Manage and support CPO department operations as needed
• Organise travel and manage expense submissions for CPO team

Educations & Experience

• Previous experience in administrative support role
• Experience using MS Office and virtual tele-conference tools
• Fluency in English
• Experience in similar or related disciplinary and/or international environment
• Basic knowledge of the function/business areas supported such as safety, sales, compliance, customer service, etc.
• Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.

Interested candidates should submit an updated CV.

Please click the link below to apply, or alternatively send an up-to-date CV aisling.oleary@peglobal.net

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****