Investment Coordination Specialist

Desired Skills: MS Office Suite,Operations,Administration,Coordination,Investment,SAP,Oracle

The Role

PE Global are recruiting for an Investment Coordination Specialist for our biopharmaceutical client based in Dun Laoghaire, Dublin. This is a 12-month contract role. Hybrid working options.

Job Responsibilities

1. Investment Activity Coordination

• Support the planning, organisation, and tracking of site investment activities across capital, R&D, and innovation projects.
• Maintain clear documentation on project progress, spend, milestones, and resourcing.
• Help coordinate the flow of information and updates between project teams and leadership.

1. Tracking of Spend, Invoices & Supporting Documentation

• Maintain organised records of invoices, purchase orders, expenditure, and relevant documentation associated with investment and R&D activities.
• Monitor and record spend patterns and ensure supporting details are available and accurate.
• Distinguish and document spend categories (e.g., capital, operational, R&D-related) based on guidance from Finance.
• Support the preparation of scheduled spend reports or summaries.

1. Resource & Activity Allocation Support

• Track resource utilisation across relevant projects, including internal labour contributions and contractor involvement.
• Maintain logs, trackers, and summaries that support downstream funding applications and internal reporting.
• Work with teams to ensure their time and activity records are accurate and up to date.

1. IDA Grant Support & Drawdown Preparation

• Maintain structured, audit-ready documentation required to support IDA grant drawdowns.
• Organise and validate the information required for each funding milestone or claim.
• Ensure records align with approved project scopes and IDA conditions.
• Work with Finance and Engineering to gather supporting materials such as invoices, timesheets, project updates, and evidence of eligible activities.

1. R&D Tax Credit Preparation & Coordination

• Coordinate the annual collation of materials required for R&D tax credit submissions.
• Support the gathering of evidence, technical summaries, labour allocations, and eligible spend records.
• Work with cross-functional SMEs to ensure documentation is complete, consistent, and compliant with Irish Revenue requirements.
• Maintain structured files to support potential Revenue queries or audits.

1. Governance, Organisation & Process Administration

• Maintain templates, trackers, checklists, and logs to ensure investment-related processes are well organised and repeatable.
• Help ensure documentation is stored correctly and accessible for reviews or audits.
• Contribute to refining and improving internal workflows related to investment tracking, grant management, and tax credit support.

1. Stakeholder Communication & Administrative Support

• Support meeting preparation, including agendas, notes, action tracking, and follow-ups.
• Facilitate communication between internal teams and external partners regarding documentation or data needs.
• Assist in the preparation of presentations, reports, and executive updates.

Educations & Experience

• 3+ years’ experience in roles involving coordination, administration, operations, or process support.
• Strong organisational skills with experience maintaining high-volume documentation or records.
• Familiarity with invoices, POs, and basic spend or activity tracking.
• Strong proficiency in Excel and comfort working with enterprise systems (SAP, Oracle, or similar).
• Ability to work collaboratively with technical teams and cross-functional stakeholders.
• High attention to detail and a structured, methodical approach to organising work.

Interested candidates should submit an updated CV.

Please click the link below to apply, or alternatively send an up-to-date CV to aisling.oleary@peglobal.net

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****