Finance Assistant

Desired Skills: Accounts Receivable,Accounts Payable,Payroll,Grants,Finance Support,MS Office

***This role requires an urgent start so candidates should only apply if they are immediately available or have a short notice period***

Job Purpose

To provide financial support to the finance team across various areas to include, budgeting, accounts payable, accounts receivable, grant payments, payroll etc.

Key Responsibilities

General Finance Support

• Support the finance team in all areas of finance including but not limited to:
  • Grant payment processing
  • Accounts payable and receivable
  • Budgeting and reporting
  • Processing and payment of salaries to employees and pensioners monthly
  • Provide support in any area of finance that is required

Grant payment processing includes:

• Accept and acknowledge receipt of claims for Grant Payment
• Verify all claim documentation against a checklist to ensure completeness
• Follow-up with claimant to obtain missing documentation
• Ensure that all expenditure is eligible and in line with the letter of offer
• Updating systems to track grant progress

Accounts Payable

• Set up of accurate Supplier master files ensuring all data is verified.
• Check and verify purchase invoices and match to goods received notes, following up as required with Requisitioners and Authorizers in business units.
• Check, register and process to payment all supplier invoices, credit notes and grant payment requests, ensuring all required information captured
• Determine if supplier invoices are subject to Revenue withholding tax (PSWT) and where necessary update the system with withholding tax information and ensure correct VAT treatment is processed
• Review and process Employee Expense Claims, confirming that they have been authorized in line with policies and prepare the Enhanced Reports required for Revenue pre-payment stage.
• Support the management of the procurement card process, ensuring all charges are verified, authorized and reconciled monthly.
• Prepare bimonthly VAT returns and process payments through ROS (Revenue Online System)
• Review Aged Creditor listing as required and resolve outstanding balances

Accounts Receivable

• Generate and issue all invoices to Customers, recognizing the payment method against each and ensuring process is reconciled on daily basis
• Run regular debtor reports and follow up with customers for payment, in accordance with internal policy/procedures
• Create the product coding required by the Business Unit, ensuring all requests are appropriately authorized and the correct VAT rate is applied.
• Download Bank Receipts file daily and allocate to the correct Debtor account and match with the appropriate transactions.
• Process credit notes

Budget Support

• Working within directorate to support the daily monitoring of forecasts against actual spend & aligning this with reporting on monthly budget variances
• Advise/liaise with staff in regard to best practice for budget processing, budget codes, analysis codes and budget/project balances
• Input budget and journals where necessary
• Load approved budget allocation for approved projects
• Attend periodic budget meetings with various divisions

Payroll Support

• Assisting and ensuring the accurate and timely end to end processing of the monthly payroll for the Organisation.
• Assisting in administering third party deductions, i.e. Pension, VHI, Social Welfare, BIK, LPT, ASC etc.
• Assisting with the completion of control checks prior to transmitting the final monthly payment.
• Liaise with the Finance Department/Finance Manager to ensure payroll accruals are accurate.
• Liaising with HR and other departments in relation to employee information for joiners, leavers and amendments.
• Ensuring compliance with Revenue under new PAYE modernisation.

Carry out all other duties as required and participate as a full member of the Finance Team by supporting different work projects, as required, from time to time.

Please click the link below to apply or alternatively send an up-to-date CV to howie.leahy@peglobal.net

***Please note our client cannot assist with any Visa sponsorship and candidates must have the correct Visa to live and work in Ireland***