Supply Chain Assistant

Desired Skills: gmp,sop,brc,haccp' 'food industry,food science

PE Global are seeking a Supply Chain Assistant and Re-dispensing Operation Project Manager. This role will be based in both Little Island / Carrigtwohill. 

The Objective of the Supply Chain Assistant / Project Manager:

• Manage documentation for domestic and international deliveries
• Communicate effectively with clients and to relay messages between clients and onsite staff.
• Cover fellow employees when some of the teams are out of the office or absent
• To communicate with production and store managers with regard to the stock of materials and to order on their request
• Liaise with Quality department and production with regard to new materials and products in terms of pricing and suppliers.
• Be clerical support for Production which may include: Typing, Printing, taking minutes, Receiving/Making Phone calls/ Emails Sourcing and sorting of C. Vs, Updating various forms and templates
• Manages administrative and logistical processes for Contract Re-dispensing.

Daily and Monthly Responsibilities:

• Greeting all visitors and make sure that all appropriate forms and or tasks are filled in and informing relevant staff onsite about visitors’ arrival
• Answering calls and transferring to required person and relaying messages when necessary
• Managing and tracking of purchase orders to suppliers from order to delivery
• Liaising with Quality management on product quality, certification and validation issues
• Liaising with finance and administration regards payment
• Using Sage and Microsoft excel to store Manufacturing purchase order information in correct folders through to issuing and scanning all related documents
• Communicating and organizing with all forwarders & Delivery drivers to arrange delivery of all Manufacturing goods
• Checking if delivery docket matches purchase orders for manufacturing stock/supplies and contacting supplier if any discrepancies occur
• Preparation and printing of labels for Manufacturing e.g. bottle bags
• Preparation of certificates of conformance and internal delivery dockets for manufacturing
• Generation purchase orders to suppliers for all manufacturing
• Updating and monitoring all relevant manufacturing reports/spread sheets when applicable
• File hardware inspection sheets into the correct folder and then update the hardware inspection report on excel.
• Print and replace attendance sheets by front door and both floors.

Re-Dispensing

• Liaising with Quality management on product quality, certification and validation issues
• Managing and tracking of purchase orders to suppliers from order to delivery
• Using Sage and Microsoft excel to store re-dispensing purchase order information into correct folders through to issuing and scanning all related documents
• Communicating and organizing with all forwarders & Delivery drivers to arrange delivery of all re-dispensed goods
• Checking if delivery docket matches purchase orders for dispensing material supplied by customer and contacting customer if any discrepancies occur
• Preparation and printing of labels for Contract Re-Dispensing e.g. Waste Labels
• Preparation of certificates of conformance and delivery dockets for repackage product
• Generate purchase orders to suppliers for all manufacturing product needed
• Updating and monitoring all relevant manufacturing reports/spread sheets when applicable e.g. Planning and scheduling all re-dispensing projects
• Manage stock levels of materials for contract re-dispensing

Desirable Requirements:

• – Proficient in word and excel
• – Experience in Sage 50
• – Level 2/3/4 in Office Administration

Key skills for role:

• Organized, Good computer skills, Good at multi-tasking, Attention to detail, Discrete, Likes working in fast passed environment