Secretarial & Admin

Administration Assistant

  • Full Time
  • Cork, County Cork, Ireland
  • 42018759

Administration Assistant

PE Global are delighted to be working with our client, who are a leading manufacturer of infrared ceramic and quartz heating products. We are currently seeking an Administration Assistant for a 9-month maternity leave cover contract. There is possibility of becoming permanent thereafter, this role is based in Ballydehob, Cork.

 

About the Job:

The role of the Administration Assistant is to provide support to the front office team. This position requires the candidate to be well organised, accurate and diligent operating with a high attention to detail ensuring that all administrative tasks required by the team are delivered as required. This role will provide support to Sales, Logistics and Finance daily, with direct responsibility for the preparation, verification and processing of all work prepared and delivered by our team of outworkers.

Key Responsibilities:

  • Convert Sales quotations, created by Sales Administrator, into Sales Order Confirmations and distribute to the customer by email
  • Collate all production data from outworkers, daily maintenance of the contractor’s production record, and clearing to Finance at month end for payment
  • Match and upload supplier invoices to Goods Receipts & Purchase orders on SAP B1, ensuring accuracy prior to forwarding for payment
  • Providing cover to Logistics for 2 days per week, managing deliveries, booking couriers and creating dispatch documents and invoices from Sales Order Confirmations
  • Reception duties in the absence of the receptionist, answering calls and emails and attending to visitors

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Key Competencies:

  • Ability to integrate and work as part of a team
  • Ability to build strong working relationships and communicate with all other departments
  • Excellent verbal and communication skills
  • Attentive, accurate and with excellent attention to detail
  • Good standard of both written and spoken English

Experience:

  • Proficient in the use of all Microsoft office suite of programs
  • Previous experience in the use of SAP B1 (or a similar integrated ERP system) desirable but not essential
  • Previous experience in a manufacturing environment desirable but not essential.