Secretarial & Admin

Executive Assistant

  • Contract
  • Dublin City Centre, County Dublin, Ireland
  • 42018555

The Role

PE Global are recruiting for an Executive Assistant for our energy client based in Dublin CC. This is a 12- month contract role, with hybrid working options.

Job Responsibilities

  • Diary management and arranging daily operations.
  • Scheduling and liaison on behalf with internal stakeholders as directed by the Programme Manager, supporting a coordinated, professional and dynamic overall executive function.
  • Liaising with a wide range of internal and external stakeholders, and delivering exemplary customer service as a point of contact, processing complaints, representations, escalations, and queries.
  • Supporting relevant research, reporting, activities and project support
  • Deliver secretarial supports as directed by the Programme Manager, including minuting meetings, following up on outcomes, tracking actions, and maintaining formal and accurate records of all documentation.
  • Preparation of travel arrangements, providing cover support to the company’s travel coordinator as required, as well as various briefing materials.
  • Assistance at external company events.
  • Ability to prioritise and complete work effectively, within deadlines and to a high standard.
  • Is personally trustworthy and can be relied upon.
  • Ensures that customers are at the heart of all services provided.
  • Upholds high standards of honesty, ethics, and integrity.
  • Ability to quickly understand and anticipate the changing needs of the team.
  • Effective communicator.
  • Ability to be a team player and take direction, together with having the ability to work on their own initiative as appropriate.
  • Ability to exercise sound judgement, diplomacy, and tact.
  • Strives to perform at a high level, investing significant energy to achieve agreed objectives.
  • Demonstrates resilience in the face of challenging circumstances and high demands.


Education and Experience

  • Minimum of 3 years’ relevant experience in the area of Executive Assistant support to C-suite level or a similar area
  • A Degree, Post-grad and/or equivalent qualification at level 7 or above on the National Framework of Qualifications
  • Exceptional attention to detail and communications skills
  • Evidence of ability to demonstrate flexibility
  • Evidence of ability to adapt to changes in the working environment whilst working within tight deadlines
  • Well-developed IT skills, including a detailed knowledge of computer applications and the ability to use them effectively to improve performance and communications
  • Experience in handling confidential information; demonstrating high levels of integrity and discretion

Interested candidates should submit an updated CV.

Please click the link below to apply, or alternatively send an up-to-date CV

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****